Privacy notice

Privacy Notice 

Introduction 

Dear Subscriber, 

We are glad to share with you the latest news on the developments of the GreeNexUS project, as well as on future developments of this research area. This Privacy Notice is a document addressing you as Data Subject, i.e. the owner of your personal data. It explains which personal data we collect and how we use it. 

This Privacy Statement regulates the processing of personal data by Alma Mater Studiorum – University of Bologna, of which the Rector is the Legal Representative (registered office: via Zamboni 33, 40126 – Bologna, Italy, e-mail: privacy@unibo.it, which acts as Data Controller.  

Please read this document carefully, it contains essential information about the way your personal data are processed and about the cookies that are used.    

1.Type of data and related treatment 

1.1 Data voluntarily provided by the Subscriber 

The explicit and voluntary provision of personal data provided by you is essential in order to have access to certain services offered by the Data Controller through the website (e.g. Newsletter Subscription) and to receive the requested update. This involves the collection of personal data and contact details, as well as any other personal data that are required to respond to requests or to provide the available services. Alma Mater Studiorum – University of Bologna doesn’t collect nor treat sensitive data in the framework of the GreeNexUS project. Once the project or the initiative to which you have subscribed is terminated, your personal data might be treated as per Art.2 in other similar projects where Alma Mater Studiorum – University of Bologna carries out communication activities. They can also be used for generic communication activities in the content areas for which you have expressed your interest. 

1.2 Navigation Data (Data deriving from User’s navigation) 

During routine activities, the computer system may store some of your browsing data. These data, although not collected in order to be associated with your identity, may allow indirect recognition of your identity when processing and associating with the data held by the Data Controller. For this reason, they could be considered “personal data” according to the Privacy Regulation. This category of data (which includes, by way of example but not limited to, IP addresses and domain names of the User’s computer) is collected by the Data Controller for statistical purposes in anonymous form, but by means of some data processing procedures it could be possible to trace the User identity in order to ascertain any liability for crimes committed via the Website or damages against it.  

1.3 Navigation data processed with Matomo or similar applications 

Our website is using Matomo, an open-source software tool owned by InnoCraft that helps website owners to measure how Users interact with website content. Matomo gives us the ability to track visitor interactions by using first-party cookies that can record information about the time and the page a User has seen, for example the URL of the page, and “remember” what a User has done on previous pages and the “cache memory” of the pages or websites the User has seen or interacted with. Matomo tracks and traces the website visitors’ IP addresses to identify the visitors based on the geographical location they provided. Matomo does not collect any personal information about the website Users as it reports website trends.   

Alma Mater Studiorum – University of Bologna shall not use (and shall not allow any third party to use) this Service to record, collect or upload any data that may/can identify an individual (such as for example name, email address, IP address, billing information) or other data that can be reasonably linked to such information by Matomo. You may accept/decline the use of cookies using the consent banner that appears on the website when you access it. 

You may choose to prevent this website from aggregating and analysing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users. 

To make that choice, please click below to receive an opt-out cookie.

2.What do we do with your personal data? 

Your data are part of our project’s database that we utilize to organize dissemination, communication and networking activities related to GreeNexUS.   

We are using your personal data for the following treatments which might be performed by means of traditional and web-based contact methods (e.g. fax, e-mail, text messages etc.): 

  • To provide information and answers about our activities, research results and content from the project; 
  • To carry out statistics and reports in anonymous form (e.g. assessment the download of the material provided, the number of times a website was accessed, the most visited pages, the average visit duration, the country of origin of Users etc.); 
  • To carry out other legitimate purposes, as well as other lawful purposes, such as communication activities in relation to other similar areas, projects or about other networking activities of the Data Controller. 

We commit to ensure that Subscribers will always be free to opt-out and exercise their rights as regard to the treatments mentioned above. Each communication has an opt-out link where you can inform us about your decisions. 

3.Who is processing your data? 

Alma Mater Studiorum – University of Bologna is the Data Controller. This means that the management of Alma Mater Studiorum – University of Bologna has the accountability and the responsibility to set structure and procedures to treat and protect your data.   

Appointed members of the staff are responsible for the actual treatment of your data; concretely they will treat your data as described in the previous section.   

Other consortium’s members and specifically Fondazione ICONS, the company that develops and maintains the website of GreeNexUS, will operate as Data Processor. Fondazione ICONS will comply with the same rules as stated in this privacy notice. As data controller, Alma Mater Studiorum – University of Bologna will ensure similar protection of the rights of the data subject. 

4.Where do we store and protect your data? 

The data processing related to the website’s services takes place at the Headquarter of Fondazione ICONS located in Lodi (Italy) I-26900 via Volturno 15 and at the headquarters of . Alma Mater Studiorum – University of Bologna, located in. The applicable law on the top of the EU GDPR 679/2016 is the Italian Privacy Regulation, considering the effective and actual processing activity and the context in which personal data are processed.  

The data processing is performed by authorized members of the Alma Mater Studiorum – University of Bologna and Fondazione ICONS staff who have been appointed and trained in maintaining security and confidentiality of personal data.  

In addition to the data collection, the processing of your personal data may involve their recording, storage, modification, communication, and cancellation. The data processing shall be carried out with the use of electronic equipment. Storage of personal data shall be in electronic form, for the time that is strictly necessary to meet the purposes and in accordance with local regulations and internal processes.  

With regards to the personal information you provide, please note that all the necessary steps will be taken to ensure the confidentiality and security of shared data, in compliance with the provisions of the Privacy Regulation. In particular, we have implemented all the technical, organizational, logistical and procedural security measures in line with technological developments pursuant to the Regulation, in order to guarantee the minimum level of data protection required by the legislation in force.  

The data are stored in a database that is hosted by a hosting & cloud service provider, which Alma Mater Studiorum – University of Bologna relies on. The hosting and the related responsibilities are ruled by a specific contract. In this contract the above-mentioned Provider claims that the servers used to host and store the database are located in data centres within the European Union.  

The services offered are in compliance with the relevant legislation on data protection thanks to the adoption of appropriate security measures.   

5.Cookies Policy 

5.1 WordPress Session Cookies 

Cookies are small text files that are stored on the User’s computer’s browser directory when visiting certain websites. The website uses cookies for specific and limited purposes, namely to provide easier navigation and for the purposes of internal security, of statistical analysis related to navigation and of system administration. Session cookies allow Users to be recognized within a website so any page changes or item or data selection you do is remembered from page to page. Session cookies are temporarily stored in the computer memory only during a User’s browsing session and are automatically deleted from the User’s computer when the browser is closed. Persistent cookies remain in the browser’s subfolder and are activated again once the User visits the website that created that particular cookie thus facilitating the navigation and making it faster (with the “keep me logged in” option). Analytical cookies collect anonymous data for internal purposes with the aim of providing a better browsing experience to the User. These data help us to understand how visitors use our website, the number of visits, the most visited pages, the average duration of visits and much more, allowing us to improve the content of our website and the way it is presented. These are third-party cookies, meaning that they are sent and managed by a Third Party whom the Data Controller has engaged to store User preferences and for marketing purposes. No personal information is collected about you or about your computer. All collected data are anonymous and aggregated. 

5.2 Third Party Cookies 

Cookie                

Domain  

Description  

 

 

_pk_id.4.794b

 

 

https://greenexus.unibo.it/ Website 

GreeNexUS uses Matomo, which sets a cookie in order to anonymously identify when users return to specific websites.  

Matomo uses the information sent with this cookie to store a history of website pages visited in a user’s session. This data will not be used to associate any part of your identity, anonymous or not, with any other data held by Matomo.  

Further information and the applicable data protection provisions of Matomo can be found at https://matomo.org/privacy/.  

 

6.Why do we process your personal data? 

Alma Mater Studiorum – University of Bologna processes personal data in order to accomplish its mission to disseminate the results and activities of cultural and scientific research projects to the general public.  

Within the GreeNexUS consortium, Alma Mater Studiorum – University of Bologna is the partner responsible for coordinating the project.  

7.Which is the legal ground on which we operate? 

The legal basis for the data processing performed by Alma Mater Studiorum – University of Bologna is found in: 

  • art. 33 of the Constitution and art. 6 of Law 168/1989, as amended; 
  • art. 6 of Regulation (EU) 2016/679, paragraph 1, letter c) (processing in order to comply with a legal obligation), letter e) (processing carried out in the public interest), letter b) (processing necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract); 
  • art. 9, paragraph 2, letter g) (processing necessary for reasons of substantial public interest) and letter j) (processing necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes) of Regulation (EU) 2016/679; 
  • art. 2-sexies, paragraph 2, letter bb) (University education) of Legislative Decree 196/2003, as amended; 
  • article 9, paragraph 2, letter j) (processing necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes) of Regulation (EU) 2016/679 and article 2-sexies, paragraph 2, letter cc) (processing necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes) of Legislative Decree 196/2003, as amended; 
  • Legislative Decree no. 42 of 22 January 2004 “Code of cultural and landscape heritage, pursuant to art. 10, Law no. 137 of 6 July 2002”. 

In the event of processing carried out based on different and/or ulterior provisions in respect of those indicated above, the relative information will be provided. 

8.How long will we retain and process your data? 

Data is retained by Alma Mater Studiorum – University of Bologna for the period strictly necessary in order to pursue the purposes described above, without prejudice to the minimum period of ten years required for compliance with the tax, accounting and administrative obligations specified by law, or to any longer retention periods, not determinable in advance, that may be necessary under other conditions governing the lawfulness of processing (for example, legal actions that may make processing necessary for more than 10 years).  

It should also be noted that certain personal data are required to be kept for historical purposes such as, for example, documents stored in Alma Mater Studiorum – University of Bologna archives that have been declared as being of significant historical interest. 

9.Data transfer 

Alma Mater Studiorum – University of Bologna processes do not require any transfer of data to external third parties with the sole exception of auditing authorities of the public or private institutions that funded the research projects.   

Following the processes and treatments described above, your personal data can be communicated to the Data Controller’s staff.   

Furthermore, and in so far as necessary, Personal data shall be disclosed, in so far as they are concerned, to but not limited to the following categories:  

  • Organizations that are part of the GreeNexUS Consortium;  
  • Persons in charge of managing the website and the related activities; 
  • Persons who provide services for the management of the information system of the company;  
  • Persons carrying out monitoring, auditing and certification activities with regard to the business in which organizations are in, even in the customers’ interest;  

The personal data you provide will not be sold to or shared with third parties.   

We will only then share your personal data if necessary and only with vendors or agents who work on our behalf for the purposes described in this Privacy Statement. In that case, your personal data are therefore shared with these agents, but only for the performance of services and on behalf of Alma Mater Studiorum – University of Bologna.  

Finally, and only to the extent that this is required by law or strictly necessary for the performance of the services or for the protection of our rights, or the rights of third parties or data subjects affiliated with us, we will provide your personal data to law enforcement agencies, research organizations, affiliated companies or in court proceedings. 

10.How to exercise your rights

In order to allow you to exercise your rights, Alma Mater Studiorum – University of Bologna implemented internal procedures described hereby. If you would like to know more or exercise your rights, please contact:    

  • the Alma Mater Studiorum – University of Bologna GreeNexUS coordination office: phone +39 051 20 9 0268 
  • the Alma Mater Studiorum – University of Bologna Project Coordinator for GreeNexUS: Cesare Sangiorgi, cesare.sangiorgi4@unibo.it 

Below we report an exhaustive list of your rights:  

  1. Right to be informed: about our purposes for processing the personal data, retention periods for that personal data, and whom it will be shared with.  
  1. Right of access: to access personal data  
  1. Right to rectification: Under Article 16 of the GDPR, individuals have the right to have inaccurate personal data rectified  
  1. Right to erasure: Under Article 17 of the GDPR individuals have the right to have personal data erased. This is also known as the ‘right to be forgotten  
  1. Right to restrict processing: Article 18 of the GDPR gives individuals the right to restrict the processing of their personal data in certain circumstances. This means that an individual can limit the way an organisation uses their data. This is an alternative to requesting the erasure of their data  
  1. Right of data portability:  gives individuals the right to receive personal data they have provided to a controller in a structured, commonly used and machine readable format. It also gives them the right to request that a controller transmits this data directly to another controller.  
  1. Right to object: Article 21 of the GDPR gives individuals the right to object to the processing of their personal data. This effectively allows individuals to ask to stop processing their personal data.  
  1. Rights related to automated decision making including profiling   
  1. Right to report a misconduct to the Italian Privacy authority.   

You can file an official complaint with the Data Protection Authority: www.garantedellaprivacy.it ( https://www.garanteprivacy.it/en/home/docweb/-/docweb-display/docweb/1089924)   

11.Changes to Privacy Notice

If necessary, we may amend or update this Privacy Statement to reflect changes on the website and feedback from our users. If there are material changes in the way we use or process your personal data, we will notify you by posting a notice of the changes before these come into effect or by sending a notification to you directly. We encourage you to re-read this statement regularly to gain more information on how we use and protect your data. 

 

March 2023